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Property Data Overview

See Also:

The Great Fallacy of Real Estate Databases

Requires Internet Connection

 

Commercial Complete Videos

Requires Internet Connection

 

Database Overview

Word Processor Overview

Finding a Record / Filtering Records

Real Estate Research in the Internet Age

Scanning Property Information into the Database

Narrative Builder Overview


 

 

Commercial Complete provides complete data management capabilities to keep track of real property information.  The comprehensive list of items that you can enter (more than 250 fields) includes address, location, assessed value, sale price, sale date, and photographs, to name just a few items in the long list.  Data storage and retrieval is easy.  You can also compare properties, print Property Datasheets, print Comparable Grids and print lists of similar properties.

 

Only the fields that are important to you need be filled in.  The fields are self-explanatory.  Placing your mouse over a field label will display more information on the meaning of each field and restrictions, if any, to entering data in that field.  Powerful Search and Filter options enable the user to easily limit his view to records that meet certain criteria.  For example, you can display just office buildings in a particular city that sold in the last three years and range in size from 10,000 square feet to 20,000 square feet.

 

Commercial Complete keeps track of data as you enter it.  It is not necessary to "save" files or records as you go along.  Information is automatically saved as you type and then move to another field.  Commercial Complete goes way beyond just storing information.  Intelligence is built in.  Acres are converted to square feet and vice versa.  Accumulated depreciation is automatically calculated when Effective Age and Economic Life are entered.  Many Key Indicators are calculated and displayed.  Among these indicators are Price per Square Foot, Price per Rental Unit, Land Value/Price, Land to Building Ratio, to name just a few. 

 

What Makes this Database Different?

The key to the Commercial Complete real estate database and the feature that distinguishes it from other real estate databases is its ability to store, manage and display images. Multiple TIFF files (faxes), PDF files, JPG files and other common image types can be attached directly to a property record. 

 

For example, if a selling broker emails a PDF that contains listing and sales information for a particular shopping center, a property record for this shopping center can be created in Commercial Complete and the PDF can then be attached to that property record. The original source information from the broker can viewed when this shopping center record is displayed on the Property Data screen. When we get information about a property from the Internet (news article from CoStar, Loopnet, County recording information, photos, maps), an image of the web page can be created and attached to a record in the database. All of the original source information is then instantly available for recall. Usually, information on a property is obtained from several sources. The original information from each source can be attached to the same property record, creating a documented history of where the information was obtained.

 

It only takes a few seconds to create a property record in the Commercial Complete database. Since all of the information is in the PDF or web page image, there is no need to type it into fields in the database. This greatly reduces the need to type data into individual fields. Instead of filling in 25, 50, or 100 fields, only the fields that are important to you need be filled in. Usually, this amounts to no more than 2 or 3 fields. Yet all of the original information that was sent from the broker or published on the Internet is instantly available in a computerized database. When that property record is displayed, this original information can viewed as though it was manually typed into the database.

 

 

 

Our Approach to Data Entry

Software designers have always struggled to make their software products easy to use, yet efficient.  Early data management software was usually completely menu-driven.  When you started the software, you were presented with a short list of buttons over a gray background.  For example,

 

 

Once a button is pressed, the user would be taken to another screen with more choices of buttons to press.

 

 

This design was simple and straightforward, but very restrictive and inefficient for the end-user.  Each time that he wanted to perform a task, the user had to work through a list of menu choices.  But this design was the best that software designers could do 20 years ago.  Computer hardware limitations and early programming techniques had not reached a point where more could be offered.  

 

Modern user interfaces have changed quite a bit.  Today's best graphical interfaces allow one to do most of his work on a single screen, navigating to other screens by simply clicking on the appropriate tab.  This design is both easy to use and efficient, meaning that you can get done what you need to do quickly and easily.  The user interface in Commercial Complete is a modern graphical interface that you will find very easy to learn and use.